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What happens between a conversation and your ERP.

The detail behind it: what WorkSimplified takes in, what it records for every requirement, how disagreements are settled, and what it hands over.

Start with what goes in →

01

What goes in.

Requirements come from wherever people already talk about the project. Everything lands in one place, with its source.

Voice sessions

Short guided conversations, 10 to 30 minutes, that can be paused and resumed days later.

Stakeholder calls

What was said on calls becomes evidence, with the speaker and time attached.

Chat threads

Approvals and decisions that happen in group chats stop getting lost.

Email

Threads where scope or rules were agreed are linked to the requirements they affect.

Meetings

Workshops and reviews add to the same project instead of a separate notes file.

Documents

Scope documents, BRDs and policies are checked against what people actually said.

Pause and resume any time Each session picks up the open threads from the last one No forms to fill in

02

What every requirement carries.

Not a line in a spreadsheet. Each requirement keeps the evidence and decisions behind it, so anyone can see why it exists.

REQ-003 · Leave approvalValidated

HR approves leave if the manager has not responded within 48 hours.

Source
Varun, project lead · Session 14 · 10:42
Owner
Priya L., payroll lead
Conflict
Ankur, session 12 · resolved
Linked to
Leave approval flow · step 3
Approved by Priya L. · “Statutory payroll cut-off on the 25th.”
  • StatementWhat the requirement says, in plain words.
  • SourceWho said it, in which session or document, and when.
  • StatusWhere it stands: proposed, in conflict, clarifying or validated.
  • OwnerThe person who can decide it. Missing owners are flagged.
  • LinksRelated requirements, process steps and conflicting statements.
  • ApprovalWho approved it, when, and the reason they gave.

03

How a disagreement gets settled.

When two people describe the same rule differently, WorkSimplified does not pick one. It makes sure the right person does.

  1. Step 1DetectedA new statement contradicts something already recorded.
  2. Step 2Both keptNeither statement is overwritten. Both stay visible with their sources.
  3. Step 3Owner askedA question is drafted for the person who can decide. A human sends it.
  4. Step 4DecidedThe owner picks one rule and gives a reason. It is recorded.
  5. Step 5Everyone sees itThe people involved see the decision and why, so it is not reopened later.

04

Where a requirement can stand.

Every requirement is always in exactly one of these states, so nothing sits half-agreed without anyone noticing.

Proposed

Written down from a conversation, waiting for review.

05

Specialised agents. One human gate.

Each agent has one job. None of them can approve a requirement or change your ERP on its own.

01

Evidence collector

Runs the conversation, asks natural follow-ups and remembers previous sessions.

02

Analysis

Turns what was said into structured requirements and finds conflicts and gaps.

03

Continuity

Keeps track of open threads so the next session continues where the last one stopped.

04

Functional & technical

Turns approved requirements into functional and technical specifications.

05

Project planning

Builds the first plan, milestones and dependencies, and flags what is still uncertain.

06

ERP handoff

Creates records in your ERP, only after a person has approved them.

A person always decides. Scope, conflicting statements, high-impact assumptions and anything sent to an external system need a named approver.

06

What comes out.

Built from the validated requirements, so the documents always match what was agreed.

Project briefGoals, scope and the current state in one page.
Requirements & scopeEvery validated requirement, each traced to its source.
Stakeholder matrixWho decides what, and who still needs to be asked.
Process flowsCurrent and future processes, built from what was said.
Issues & decisionsOpen conflicts, decisions taken and the reasons behind them.
ReadinessWhat is ready to build and what is still blocked.

Documents are generated from validated requirements only, so they stay in step with what was agreed. Approved items can also be sent to your ERP as records.

07

Questions about the process.

Does anyone have to fill in forms?
No. People talk the way they normally do. WorkSimplified writes the requirements down from what was said.
What if the AI writes something down wrong?
Every requirement starts as proposed and links back to the exact words it came from. Nothing becomes validated until a named person approves it.
Does the AI decide between conflicting statements?
No. It keeps both, drafts a question for the person who owns the decision, and records their answer and reason.
Can a session be stopped halfway?
Yes. Sessions can be paused and resumed later, and the next one continues from the open threads.
When does anything reach the ERP?
Only after a requirement is validated by a named approver. Anything still uncertain stays visible and is not sent.

See it on your own project.

Tell us about an implementation you are running, and we will show you how its requirements would look in WorkSimplified.

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